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Photo, PDF, or scan—upload any invoice and get Xero/QuickBooks-ready export instantly. 99% accuracy with confidence scoring.
TRO Invoice Matcher is a SaaS tool that helps small and medium businesses compare supplier invoices. Upload invoices in any format (PDF, Excel, images), and the system extracts the data using Google Gemini AI. Then you can view invoices side-by-side to spot price differences and pick the better deal.
Three steps: (1) Upload invoices from different suppliers—PDF, Excel, Word, CSV, or photos. (2) The AI pulls out line items, prices, quantities, and vendor details. Each field gets a confidence score so you know what to double-check. (3) Compare invoices side-by-side and see which supplier offers better pricing.
Three plans: Free (5 comparisons, 10 uploads/month, no card required), Starter at $19/month (50 comparisons, 100 uploads, email support), and Pro at $49/month (unlimited everything, priority processing, chat support). All plans include data extraction and PDF/CSV export.
Mostly SMBs that compare supplier quotes regularly: retail stores, restaurants and hotels (HORECA), construction companies, manufacturers, and wholesalers. Anyone who gets invoices from multiple vendors for similar items.
Yes. GDPR and CCPA compliant. All data encrypted in transit and at rest. Your invoices are never shared with third parties. You can export or delete everything from account settings anytime.
Six main things: (1) Extract data from invoices automatically—works with PDFs, Excel, Word, CSV, images, even phone photos of paper invoices. (2) Compare up to 5 invoices side-by-side. (3) Handle 8+ file formats. (4) Get recommendations on which vendor has better pricing. (5) Review everything before you trust it—confidence scores show uncertain extractions. (6) Export to PDF or CSV for your records or accounting software.
PDF, Excel (.xlsx, .xls), CSV, Word (.docx), and images (PNG, JPEG, HEIC). Scanned documents and phone photos work too—the AI handles messy or poorly-lit images.
The AI (Google Gemini) handles most invoice layouts, currencies, and languages well. Every extracted field shows a confidence score, so you can quickly spot anything that needs manual review. You always check the data before using it.
Most AP automation tools match invoices to purchase orders. TRO Invoice Matcher focuses on comparing quotes from different suppliers to find the best price. Free tier available, no complex setup, and you get recommendations explaining why one vendor might be better.
Users report 4+ hours saved weekly. Manual invoice comparison takes 15-20 minutes per invoice with typical error rates of 1-4%. The tool processes invoices in about 60 seconds and eliminates data entry mistakes.
Excel requires manual data entry—15-20 minutes per invoice, and typos happen. No automatic line item matching, no recommendations. TRO Invoice Matcher extracts data in under a minute, aligns items across invoices automatically, highlights price differences, and tells you which vendor is cheaper. If you process 20+ invoices monthly, the time savings cover the cost.
Yes. Supports 170+ currencies with automatic conversion using ECB exchange rates (updated daily). When comparing invoices in EUR, USD, GBP, or other currencies, everything converts to your chosen base currency for accurate comparison.
Yes. Export extracted data as CSV and import directly into QuickBooks. Upload your invoice, review the extracted data, download CSV, then use QuickBooks import (File > Utilities > Import). Works with Xero, FreshBooks, and other accounting software too.
Export from TRO Invoice Matcher as CSV, then import into Xero via Business > Bills to Pay > Import. The export format matches what Xero expects, so no reformatting needed.
Yes. GDPR-compliant data export from your profile settings. Request a full export (invoices, comparisons, account info) in JSON or CSV. Ready within minutes, available for download for 7 days.
Yes. 10 invoice extractions and 5 comparisons per month, no credit card required. Includes AI extraction, side-by-side comparison, and PDF/CSV export. Paid plans start at $19/month for more volume.
Price differences between suppliers are invisible when you look at invoices one at a time. Put them side-by-side with normalized line items, and the gaps become obvious. Users typically find 5-15% cost reductions by switching vendors for specific items.
After comparing invoices, you get suggestions for which supplier offers better value on each line item. The recommendation considers unit price, total cost, and quantity. Each suggestion includes reasoning—not just "Vendor A is cheaper" but why.
Two formats: PDF for professional reports with formatted tables and price comparisons (good for sharing or records), and CSV for importing into accounting software like QuickBooks, Xero, or spreadsheets.
AP automation (accounts payable automation) uses software to handle invoice processing instead of manual data entry. Manual processing costs $12-20 per invoice; automation brings it down to around $2-3. TRO Invoice Matcher adds supplier comparison on top—find the best price, not just process the invoice.
Key features: automatic data extraction (no manual typing), side-by-side comparison view, automatic line item matching across invoices, price difference highlighting, export to CSV/PDF, and multi-currency support if you work with international vendors.
Every invoice means more time in spreadsheets. Same data, different format, over and over.
PDF from one, Excel from another, scanned image from the third. Good luck comparing those.
Copy the wrong number into your spreadsheet and you just approved an overpayment.
Same item, different vendors, different prices. Without a comparison, you would never know.
Drop invoices in. Data comes out—vendor info, line items, prices. Compare vendors side-by-side. See who charges less for the same items.
Works with the mess you already have.
Confidence scores flag uncertain extractions before you use them
Upload to extracted data. Done.
CSV works with QuickBooks, Xero, Excel—whatever you use
ECB exchange rates built in. Compare prices across countries.
Most invoice tools stop at extraction. We show you which vendor is cheaper—and by how much—for every line item.
Upload 2-5 invoices from different vendors. Line items get matched automatically so you can compare apples to apples.
Get a recommendation with actual reasoning—not just "Vendor A is cheaper" but the breakdown of why.
See dollar amounts for each line item. Know exactly what you would save by switching.
Free to start. No credit card.
Upload → extract → compare. Done.
PDF, image, Excel—does not matter. Drag them in.
Vendor names, line items, quantities, prices. Pulled automatically in 60 seconds.
Confidence scores flag anything uncertain. Fix what looks off.
Side-by-side comparison. Export to PDF or CSV for your records.
Retail, restaurants, wholesale, construction, manufacturing—if you compare vendor prices, this is for you.
Stop guessing which supplier is cheaper
Compare quotes on inventory, packaging, and supplies side-by-side. See the price differences before you order.
Cut procurement time by 70%
Know what you pay for ingredients
Food prices change weekly. Drop invoices from your distributors—see who raised prices and by how much.
Negotiated 15% better terms with data
Negotiate with actual numbers
Pull up pricing history before your next call. Show vendors what their competitors quoted you.
Found 15% savings with data-backed negotiations
Compare material quotes before the bid
Upload quotes from lumber yards, equipment rentals, subcontractors. Find the cheapest option for each line item.
Found 12% savings on a recent project bid
Track component costs across suppliers
Parts, raw materials, maintenance—compare what each vendor charges for the same items.
Reduced supply chain costs by 8%
See what you actually pay across vendors—without building another spreadsheet.
PDF, Word, Excel, CSV, images, scans—drop it in, get data out. 60 seconds. Confidence scores show what to double-check.
Learn morePut 2-5 invoices next to each other. Line items get matched automatically. Price differences jump out.
Learn more8 formats: PDF, Excel, CSV, Word, images, scans. If your supplier sent it, we can read it.
Get a recommendation with actual reasoning. Not just "Vendor A is cheaper" but the breakdown behind it.
Learn moreEvery extraction shows confidence scores. Fix anything that looks off before comparing.
Download as PDF or CSV. Drop into your accounting software. Keep records of every comparison.
Learn moreBuilt for speed, control, and flexibility.
Real results from real businesses
“We found €3,200 in overpayments the first week. One supplier had been charging 18% more than the others for the same parts.”
Sarah M.
Procurement Manager
Regional Distribution Company
“Caught a €2,400 pricing error before we paid. The confidence score flagged it. That mistake would have slipped through our usual process.”
Thomas K.
Finance Director
Manufacturing SMB (65 employees)
“I used to spend Friday afternoons in Excel comparing vendor quotes. Now it takes 15 minutes. I actually leave on time now.”
Elena R.
AP Specialist
Import/Export Business
Export to your favorite accounting software
Export CSV ready for QuickBooks import
Xero-compatible CSV exports
Import invoice data in seconds
Universal export for any system
Start free, upgrade when you need more. No hidden fees.
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Everything you need to know about TRO Invoice Matcher.